In the realm of workflow automation, the ability to send automated emails is an unquestionable game-changer. Not only does it save time and resources, but it also creates an incredible opportunity for increased productivity and efficiency.

However, it’s not as straightforward as it sounds, especially for Gmail users who wish to harness the power of automated email sending in AITable.ai. Certain additional settings are required, which, if not set up correctly, could prevent you from experiencing the full benefits of this functionality.

This article aims to guide you through the process, ensuring you can effortlessly navigate this aspect of AITable.ai.

Setting Up AITable.ai’s Send Mails Action

AITable.ai is an incredibly resourceful tool that allows you to construct diverse automated workflows. When setting up automation in AITable.ai, one of the actions you can choose is ‘send mails’, which requires connecting your email account. This involves three main settings: SMTP Server, Username, and Password.

Finding the SMTP Server for your email service is relatively straightforward – a quick online search should provide the information you’re after. For most email services, simply filling in the Username (your email address) and Password would suffice. However, Gmail users need to take additional steps to connect their accounts successfully.

Enhancing Email Flexibility with Gmail POP and IMAP Settings

Setting up POP (Post Office Protocol) and IMAP (Internet Message Access Protocol) for your Gmail account can significantly enhance your email management flexibility. This includes offline access, synchronization across multiple devices, and integration with other tools and software.

Setting up IMAP:

1. Open Gmail.
2. Click on the gear icon (Settings) and select “See all settings”.
3. Navigate to the “Forwarding and POP/IMAP” tab.
4. In the “IMAP Access” section, select “Enable IMAP”.
5. Save your changes.

Setting up POP:

1. Open Gmail.
2. Click on the gear icon (Settings) and select “See all settings”.
3. Navigate to the “Forwarding and POP/IMAP” tab.
4. In the “POP Download” section, choose either “Enable POP for all mail” or “Enable POP for mail that arrives from now on”.
5. Save your changes.

Gmail SMTP Settings: A Step-By-Step Guide

Here’s the important part.

To use Gmail’s SMTP server for sending emails through AITable.ai, ensuring that your Google account has two-step verification enabled is absolutely essential. This adds an extra layer of security, making it more difficult for potential intruders to gain access to your account.

After enabling two-step verification, the next step is to set up an App Password. This can be done by visiting: https://myaccount.google.com/u/6/apppasswords?gar=1

Once there, follow the prompts to generate a 16-digit App Password. This password should then be copied and pasted into the password field in AITable Automation, replacing your login password. It’s important to remember to remove any spaces in the password.

Leveraging Connectors for Enhanced Email Sending Functionality

To fully harness the potential of AITable.ai‘s automated email sending feature, utilizing connectors like Make can be incredibly beneficial. These connectors enable the seamless integration of AITable.ai with Gmail, along with over 6000+ other apps.

However, it’s important to note that the setup process is not as simple as authorizing third-party access. In fact, using Make requires additional settings within Gmail that are different from the ones mentioned earlier in this article. For a more comprehensive guide on how to set up email sending, including CC settings, you can refer to Make’s official documentation: https://www.make.com/en/help/app/gmail

Conclusion

Automated email sending in AITable.ai holds immense potential for Gmail users. Despite the need for some additional steps, the process is straightforward and manageable. By following the guidelines in this article, you can unlock powerful automation features, streamline your CRM and project management, and open up new possibilities for growth and efficiency.

Embrace the power of AITable.ai and Gmail today, and elevate your workflow automation to new heights.