We’ve previously explored the construction of automated workflows for bulk email archiving and organization, but in doing so, we’ve neglected a critical component: attachments. These email add-ons also require backup and management to ensure quick and effortless retrieval when needed.
Thankfully, AITable.ai and Make.com provide an elegant solution to this oversight, enabling the creation of a streamlined workflow that effortlessly manages this task.
Unleashing the Power of AITable.ai and Make.com
AITable.ai, revered for its ability to simplify workflow automation with its visual database, is a vital tool in this process. It connects with over 6,000 applications via Albato, Zapier, Make, Pabbly, and Activepieces. We’ve previously experienced the power of connecting AITable.ai with email services through Albato for efficient email filtering and organization.
This time, we harness the capabilities of Make.com to automate the backup of email attachments in Google Drive and the organization of data in AITable.ai.
Step-by-Step Guide to Saving Emails and Attachments
To initiate the process, open Make.com and create a new Scenario. The first module to select is Gmail, with the event set to “Watch Emails”. Fill in the necessary information as per the configuration panel, selecting “Gmail filter” for the “Filter type” and “has:attachment” for the query. This step is designed to find emails with attachments.
Next, create the second module, again selecting Gmail, but this time choosing “Iterate Attachments” for the event. The Source module should be the first Gmail module.
Then create the third module, selecting Google Drive, with the event set to “upload a file”. Choose the location for the file upload. This step allows for the automatic backup of received email attachments on Google Drive, facilitating efficient management.
The final step involves adding AITable.ai as the last module, with the event set to “create a record”. Link your AITable.ai account, select the corresponding space and datasheet, and fill in the information variables from Gmail into the corresponding fields. For the URL field, select the “web view link” variable from Google Drive to store the link to the backed-up attachment.
Upon successful testing, publish the Scenario, and the workflow is complete.
The Implications of Office Automation with AITable.ai
AITable.ai is not just a tool for automating email and attachment management, but a revolution in office automation. By streamlining tasks, it significantly enhances efficiency, enabling you to focus on strategic tasks. Whether it’s responding to customer inquiries with precision, elevating customer retention rate, or effectively collecting customer information, AITable.ai has got you covered.
Don’t let the potential of your email attachments go to waste. Embrace the future of workflow automation with AITable.ai and Make.com, and revolutionize your email and attachment management process. The benefits aren’t just limited to saving time and resources; they extend to creating a more organized, efficient, and productive working environment.
So why wait? Begin your journey towards efficient email and attachment management today!